Location: Hampton/Hybrid Working; travel to all locations may be required on occasion
Reports to: People Operations Manager
Responsible for:
Job Summary: As the Payroll Administrator, you will be responsible for managing the monthly payroll processes for circa 400 employees in the organisation.
This role requires a detail-oriented individual with strong organisational skills and the ability to handle confidential information with discretion. You must possess a collaborative team spirit, positive attitude and the desire to build relationships with a range of people. With strong administration skills, you will understand the importance of good planning, organisation and execution in a fast paced environment
Payroll Management:
Key Tasks & Responsibilities:
Payroll:
- Collaborate with payroll bureau, Moore Pay and People Team to ensure efficient monthly payroll.
- Manage the working relationships with our payroll bureau and People Team colleagues on a daily basis ensuring that communication is clear and relevant information is being provided and collated in a timely manner so that payroll runs efficiently each month.
- Verify trial payroll data for accuracy before submission.
- Generate and distribute payroll reports, including agency and absence rates.
- Perform regular audits of payroll and pension systems.
- Resolve payroll issues and manage statutory payments (SSP, Maternity, Paternity).
- Ensure HR data is up-to-date through monthly audits.
- Maintain accurate pay records and systems in accordance with financial accounting requirements and HMRC guidelines.
- Collate and check trial payroll information such as absence data and employee information, prior to the submission of the monthly payroll to ensure accuracy and minimise pay related issues.
- Produce and distribute pay reports including use of resources such as agency and bank workers and absence rates.
- Provide checks and balances function for payroll and pensions processes through regular systems audits and checking source data with systems data.
- Be first point of contact for employees and resolve any issues in a timely manner.
- Manage the administration of statutory payments, SSP, Maternity and Paternity Pay ensuring that calculations are accurate and notified to payroll.
- Work with the People Team to ensure that HR Data and people records are maintained to high standard and up to date through a monthly audit process.
- Process P45s efficiently.
Pensions:
- Manage outsourced pension provision and data submission.
- Administer opt-out process and oversee triennial pension re-enrolment.
Benefits Scheme:
- Maintain and research employee benefits.
- Address benefit-related queries and provide guidance.
- Promote benefits through collaboration with the Marketing & Communications team.
- Assist in administering salary sacrifice benefits.
- Produce reports on benefits usage and effectiveness
Essential Behaviours & Experience:
- Proven experience in payroll administration.
- Strong knowledge of payroll legislations and regulations.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with HRIS and payroll software.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Experience dealing with large amounts of data
Working Pattern
Part-time 22.5 hours per week. This role requires flexible working in terms of location and working pattern.
Deadline is 10 January 2025
Please apply through hampton.jobs@starandgarter.org or through this link to the webpage: https://bit.ly/HamptonPayroll
