***THIS JOB VACANCY HAS NOW CLOSED***
JOB DESCRIPTION
CHARITY OFFICE MANAGER
The QARANC Association was formed in 1947 to provide a focus for military nurses leaving the service after the Second World War.
Purpose and Charitable Objectives
- Maintaining contact between past and present members of the Corps, fostering mutual friendship between them and providing for social gatherings.
- Fostering Esprit de Corps, comradeship and the welfare of the Corps and preserving its traditions.
- Relieving either generally or individually, members of the Association or past and present members of the Corps and their dependants, who are in conditions of need, hardship or distress.
Activities
The Association activities are driven by the charitable objectives; there are Association Branches throughout the UK. The Association publishes the QARANC Gazette twice a year to which all members and Branches may contribute articles of interest.
Management
The QARANC Association is a Charitable Incorporated Organisation, its members are the Board of Trustees and the Board manages the Association in accordance with its Constitution. The Board meets quarterly. Trustees also form the sub-committees: Governance, Finance, Grants and Benevolence, Heritage and Chattels, Media and Communications and Membership; meetings as required to achieve the Charity’s objectives.
Administration
At present the Association has an employed Administration Officer and the part time use of the Regimental Secretary (a MOD funded post). There is also a part time treasurer and part time Gazette editor.
Location
Regimental Headquarters QARANC, Robertson House, Royal Military Academy, Sandhurst, Camberley, GU15 4NP. Telephone 01276 412754
The Headquarters is sited within a military establishment and shares premises and some infrastructure support with other military charities. The Charity Office Manager must have due regard for the military environment in which they would operate.
Hours
30 hours per week. Flexibility required as there are a few evening and weekend events requiring attendance which may include an overnight stay.
Salary and Benefits
£31250 per annum based on a 37 ½ hour week. As this post is 30 hours per week salary is £25000.
Pension
Leave Entitlement – 25 days per annum plus Bank Holidays, pro rata.
Job Purpose
One of the recommendations of a recent strategic review by the National Council for Voluntary Organisations is that the charity employ a charity office manager. This is a new post and the post holder will work in conjunction with and may require direction from, the Regimental Secretary. The role of Regimental Secretary spans Regimental and Association matters and this role relates to Association matters only; thus, a close working relationship is required to fulfil the charitable objectives.
Reports To
Board of Trustees through the Chair.
Key areas of Responsibility
- Operationally
- Accountable for the administration of the charity and ensure it is well organised and runs efficiently.
- Accountable for the IT system and Web site for the charity, ensuring that it is reliable and fit for purpose.
- Liaison with the branches.
- Liaison with members.
- Human Resources
- Accountable for the effective management of staff and volunteers. This includes oversight of: Recruitment, Induction, Training, Appraisal systems, Individual staff issues.
- Line manager for the Administration Officer and any subsequent employee.
- Governance
- Accountable for the compliance with the Charity’s policies and the policies and regulations of the Charity Commission so all operate in a way that protects clients, staff and volunteers always.
Responsible for keeping abreast of latest governmental/charities policy and guidelines (e.g. Safeguarding and GDPR) ensuring that service delivery is fully compliant and raising awareness through effective communication to all other stakeholders.
- Office Resources
- Ensure, with the Regimental Secretary, that the office has the resources it requires.
PERSON SPECIFICATION
- Essential
- Significant demonstrable experience of successful office management.
- Experience of managing staff.
- Excellent verbal and written communication skills with the ability to present information to a wide audience at all levels.
- Excellent interpersonal skills.
- Ability to work well within a team as well as on their own.
- To be able to promote themselves and their work.
- Experience of managing budgets.
- Advanced experience and ability with MS Office software.
- Working knowledge of GDPR.
- Desirable
- Experience/knowledge of the military, Service Charities, Regimental and Campaign Associations.
- Experience, or the potential to be trained, in the management of the Charity website.
- Working knowledge of SAGE – for accounting purposes – or similar package with a willingness to be trained in such.
- Working knowledge of The Charities Act 2011.
- Other
- Undertake an advanced DBS disclosure check.
- Given the location of the office the successful candidate will be security vetted.
All applications to be electronically submitted with CV and covering letter to gensec@qarancassociation.org.uk by 1200 30 September 2019
The aim is to conduct interviews for those shortlisted the week beginning 14 October 2019
There will be a mutually agreed start date with the successful candidate.
